Operations · Fleet
VanVed vs Fleetio
for Fleet
Why businesses choose VanVed over Fleetio
VanVed's fleet is trip-first: a trip carries the driver, the distance and the freight amount, with overlapping-assignment validation, so a small transport operator can see what each run earned in the same system that invoices the customer. Fleetio is a maintenance system that charges per vehicle per month; VanVed's fleet comes with the subscription, now with maintenance due/overdue tracking, expiry notifications that actually reach someone, and fuel-efficiency reporting of its own.
Capability by capability
Every row below is what our 2026 research found — including the rows we lose.
| Capability | VanVed | Fleetio |
|---|---|---|
| Vehicle register and documents | Vehicles with insurance, fitness-certificate, national/state permit and PUC expiry; drivers with licence expiry | Full vehicle records with custom fields, documents, photos and renewal reminders |
| Expiry alerts | Automatic notifications now fire as a vehicle document (insurance, permit, PUC, fitness certificate) nears expiry, not just a console print and a screen someone has to check | Email and in-app reminders on every renewal and service reminder |
| Preventive maintenance schedules | Yes now — a maintenance schedule per vehicle with due/overdue status tracking and a maintenance log dialog; no engine-hours trigger | Service programmes by time, mileage or engine hours, with automatic due/overdue tracking |
| Work orders and parts inventory | Not built | Work orders, labour and parts, vendor invoices and a parts inventory (Professional plan up) |
| Driver vehicle inspections (DVIR) | Not built, and fleet has no mobile app | Configurable inspection forms completed by drivers on the Fleetio Go app |
| Fuel logs and cost tracking | Fuel logs with litres, cost and odometer, plus fuel-consumption/efficiency reporting per vehicle now — no fuel-card import | Fuel card imports, automatic fuel economy, and cost-per-mile by vehicle |
| Telematics / GPS | A webhook ingest endpoint now accepts position pings from any GPS provider you point at it, with a last-known-position card linking out to OpenStreetMap — but no bundled hardware or provider, so it shows nothing until one is wired up | No native GPS either, but 40+ integrations (Samsara, Geotab, Motive) sync odometer and location |
| Trips, freight and driver assignment | Trips with origin, destination, driver, distance and freight amount, with overlap validation | Vehicle assignments; trip-level freight billing is not its focus |
| Price | Included in the platform subscription | $4–$10 per vehicle per month, with work orders only from the $7 tier |
Where Fleetio is ahead of us today
Fleetio is still a deeper maintenance product. It has work orders with parts and labour, driver inspections on a phone, fuel-card import that removes manual entry, and 40+ telematics integrations with a live provider behind them. VanVed's own webhook can accept a GPS position from a provider, but ships no provider of its own, so most tenants will still see nothing on the map. Work orders/parts inventory and driver inspections remain unbuilt.
We publish this because a comparison that only flatters us is worth nothing to you. If one of these gaps is the thing you actually need, Fleetio may well be the better buy.
What VanVed's Fleet module does
- Vehicle registry
Track every vehicle — registration, type and status — in one place.
- Drivers
Keep driver records and see who is assigned to what.
- Trips
Log trips against a vehicle and a driver.
- Fuel logs
Record fuel fill-ups and track fuel cost over time.
- Maintenance logs
Track service and maintenance history per vehicle.